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Senior Event/Meeting Planner
Greenbelt, MDN4 Solutions is looking for you! Come join our team and be a part of our mission! Our mission is to evaluate, collaborate, and innovate with customers and partners to create business, scientific, and technology solutions that overcome complex challenges while motivating a highly competent workforce to deliver on the promise of excellence! N4 Solutions’ greatest assets are our employees! Join our dynamic team and be a part the solution!
N4 Solutions, LLC is seeking a Senior Meeting/ Conference Director to support our customer the National Institute of Neurological Disorders and Stroke (NINDS) providing support services to satisfy the overall operational objectives. This position is contingent upon passing a government suitability test.
Roles & Responsibilities:
The N4 Solutions Equal Employment Opportunity (EEO) Policy is to provide a fair and equal employment opportunity for all employees and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. N4 Solutions hires and promotes individuals solely on the basis of their qualifications and achievements for the job to be filled.
N4 Solutions, LLC is seeking a Senior Meeting/ Conference Director to support our customer the National Institute of Neurological Disorders and Stroke (NINDS) providing support services to satisfy the overall operational objectives. This position is contingent upon passing a government suitability test.
Roles & Responsibilities:
- Lead and manage all aspects of event planning for clients, from concept through execution, ensuring each event meets client expectations and objectives
- Track, monitor, and reconcile event expenses against project budgets. Alert the Project Manager to potential risks or cost overruns promptly
- Ensure that event schedules and timelines are met. Proactively address and resolve potential issues or risks to maintain smooth event execution
- Host kickoff and recurring planning calls with clients to understand their needs, strategize, and share project timelines to ensure successful event outcomes
- Negotiate and manage contracts with venues and vendors, ensuring due diligence, adherence to terms, budget compliance, and satisfactory service delivery
- Handle travel logistics and the reimbursement process, adhering to client and corporate policies
- Oversee the development of event websites, registration systems, virtual environments, and meeting materials, ensuring all elements meet high-quality standards
- Manage communications with event attendees to provide relevant information and enhance their event experience
- Review and finalize the Run of Show for live-event support to ensure all aspects of the event run smoothly
- Manage every facet of events and attendee experiences to guarantee a successful outcome.
- Perform other related tasks as assigned
- Bachelor’s degree from an accredited university paired with over eight of event planning experience within a professional organization, with at least 5 years focused on Federal clients
- In-depth understanding of Federal Travel Regulations and experience managing Federal travel arrangements
- Familiarity with event management platforms and registration software such as Cvent, Zoom, Eventbrite, or similar tools
- Exceptional organizational abilities with a proven track record of prioritizing and managing multiple tasks simultaneously, meeting deadlines with minimal supervision
- Highly attentive to detail and accuracy in all aspects of work
- Excellent verbal and written communication skills, with the capability to engage effectively with stakeholders at all levels
- Strong analytical and problem-solving skills
- Proficient in Microsoft Outlook, Word, Excel, Teams, PowerPoint, SharePoint, and Adobe. Experience with event management software and technology is highly desirable
- Ability to quickly research, adapt, and implement new technologies
- Willingness to work occasional weekends and early mornings/late evenings to meet deadlines and provide onsite support
- CMP (Certified Meeting Professional) or CGMP (Certified Government Meeting Professional) certification required
The N4 Solutions Equal Employment Opportunity (EEO) Policy is to provide a fair and equal employment opportunity for all employees and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. N4 Solutions hires and promotes individuals solely on the basis of their qualifications and achievements for the job to be filled.