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Program Manager
Greenbelt, MDN4 Solutions is looking for you! Come join our team and be a part of our mission! Our mission is to evaluate, collaborate, and innovate with customers and partners to create business, scientific, and technology solutions that overcome complex challenges while motivating a highly competent workforce to deliver on the promise of excellence! N4 Solutions’ greatest assets are our employees! Join our dynamic team and be a part the solution!
N4 Solutions, LLC is seeking a Program Manager to support our customer the National Institute of Neurological Disorders and Stroke overseeing logistics management for virtual, hybrid, and in-person events of varying scales. The Program Manager is accountable for the end-to-end execution of large, intricate, and high-profile events, from initial planning through final implementation, ensuring that all deliverables are completed punctually and surpass customer expectations.
Roles & Responsibilities:
N4 Solutions, LLC is seeking a Program Manager to support our customer the National Institute of Neurological Disorders and Stroke overseeing logistics management for virtual, hybrid, and in-person events of varying scales. The Program Manager is accountable for the end-to-end execution of large, intricate, and high-profile events, from initial planning through final implementation, ensuring that all deliverables are completed punctually and surpass customer expectations.
Roles & Responsibilities:
- Lead and mentor team members on all aspects of event planning and execution, ensuring adherence to project requirements and industry best practices.
- Oversee and supervise meeting and conference support staff, ensuring high performance and adherence to project goals.
- Cultivate and sustain strong relationships with clients, vendors, and industry peers, leveraging industry trends and technologies to enhance event quality.
- Direct and manage comprehensive event planning initiatives, from concept to completion, ensuring alignment with client objectives.
- Oversee project management tasks including tracking, monitoring, and reconciling event expenses against budgets, while alerting the Project Manager to potential risks or cost overruns.
- Develop and implement project schedules and timelines, proactively addressing and mitigating potential issues or risks.
- Host and lead kickoff and ongoing planning meetings with clients to define event requirements, strategize, offer guidance, and communicate project timelines for successful event execution.
- Manage and negotiate contracts with venues and vendors, ensuring due diligence, adherence to contract terms, budget conformity, and satisfactory service delivery.
- Oversee travel logistics and reimbursement processes, ensuring compliance with federal travel regulations and organizational policies.
- Supervise the creation and management of meeting websites, registration platforms, virtual environments, and event materials, ensuring high standards of quality control.
- Manage communications with event attendees, ensuring a seamless and engaging attendee experience.
- Review and finalize the Run of Show for live-event support, ensuring all aspects of the event are executed flawlessly.
- Handle project management and personnel management tasks to ensure effective team performance and successful event delivery.
- Interface with government entities as required, ensuring compliance with relevant regulations and protocols.
- Perform additional job duties as assigned.
- Bachelor’s degree from an accredited university paired with 10 years of experience coordinating federal government meeting and/or conferences
- Two years of experience with online registration systems and virtual meeting platforms (i.e. Cvent, Gather, Zoom, MachForm, Jotform, Eventbrite)
- Planning experience to include project management skills, knowledge of Federal Government Regulations pertaining to contracts, Federal Travel Regulations, and Accessibility Requirements
- Strong project management and personnel management skills, with experience leading teams and managing complex projects.
- Exceptional organizational skills with the ability to prioritize and manage multiple tasks simultaneously, under minimal supervision.
- Meticulous attention to detail and strong critical thinking and problem-solving abilities.
- Excellent verbal and written communication skills, capable of interacting effectively with key stakeholders at all levels.
- Proficiency with Microsoft Outlook, Word, Excel, Teams, PowerPoint, SharePoint, and Adobe.
- Flexibility to work occasional weekends and early mornings/late evenings to meet deadlines and provide onsite support.
- CMP/CGMP certification preferred
- U.S. citizenship
The N4 Solutions Equal Employment Opportunity (EEO) Policy is to provide a fair and equal employment opportunity for all employees and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. N4 Solutions hires and promotes individuals solely on the basis of their qualifications and achievements for the job to be filled.